Correcting The 1099 Magnetic Media Report (Version 2.00 and below)

1. Select option 0161, SY Magnetic Media 1099 File Maintenance, from the Enter Option at the menu.

2. The system will prompt for the Tax Year. Enter the tax year containing the 1099 tax information you wish to maintain.

3. The system will prompt for the 1099 Type and Payer EIN. Enter one of the following values as the 1099 type:

MSC, Miscellaneous Income

INT, Interest Income

S, Proceeds From Real Estate Transactions

After entering the 1099 type, enter the employer identification number containing the tax information you wish to maintain.

To move through the screen

Press the <Enter> key to move through the fields.

To accept the information on the screen

Press the <Esc> key if all the information on the screen is correct.

To delete information within a field

          Press the <F6> key to clear a field of any data, dollar amounts, etc. 

To change information on the screen

Press the <Enter> key until the cursor reaches the field containing the incorrect data.

If you have filed for and received your own transmitter number from IRS, enter your company information in the fields shown in bold within this screen. If you do not have a transmitter number contact UDS for technical assistance.

The screen displays all payees contained in the file for the 1099's. The table will allow you to add, change, or delete any of the information deemed necessary.

To Scroll Within The Screen

Use the up and down arrow keys.

To Scroll To Other Screens

Use the <F1> key to scroll the screen forward and the <F2> key to scroll backwards.

To Exit The Table

Press the <F4> key.

To Add A Payee To The File

You may find the need to add additional payees to the 1099 file. For instance, you may have a miscellaneous vendor that you were not keeping 1099 information on that now requires a 1099. Also, if you need to file 1099-S (Proceeds from Real Estate Transactions) and 1099-INT (Interest Income) you will have to add these payees here. Enter A in the first bracket on the screen.

Enter any internal reference number you wish in the In-House Control Number field. This number should be something to help you reference where this information originated (i.e. a file number for the record).

Enter either 1 for Business or 2 for Individual in the TIN Type field.

Enter the payee's tax identification number (including dashes) in the Payee TIN field.

Enter the payee's name as you wish it to appear on the tax form in the Payee Name field.

Enter the first four letters of the payee's last name or the first four letters of the company name in the Name Control field.

Enter 1 as the Foreign Country if the payee address is outside the United States; otherwise, leave this field blank.

Enter the payee's address as you wish it to appear on the tax form in the Payee Address field.

Enter the payee's city as you wish it to appear on the tax form in the City field.

Enter the official postal abbreviation for the state or country as you wish it to appear on the tax form in the State field.

Enter the Zip Code for the city.

If the tax form is for a landlord, enter the amount of rent being filed in the in the Rent field.

If the tax forms is for a vendor, sales associate or any other independent contractor, enter the amount of nonemployee compensation being reported on the tax form in the Nonemployee Comp field.

Once you have completed the screen the cursor will return to TIN Type. In the Review the information displayed on the screen. If all the information is correct press the <Esc> key to accept the record. To abort the addition of this record to the file press <F10> key.

If any information has been entered incorrectly, press the <F1> key until the cursor reaches the field containing the erroneous data then enter the correct information. Once the record is correct press the <Esc> key to save the record.

To Change Information For A Payee In The File

Enter C in the bracket next to the payee that needs changing. The cursor will begin in the TIN Type field. Press the <F1> to move to the field containing the incorrect data then enter the correct information. After corrections have been made, press the <Esc> key to save the record.

To Delete A Payee In The File

Enter D in the bracket next to the payee you wish to delete. To unmark a payee you have marked accidentally, place the cursor in the bracket with the D and press the <Space> bar to remove the D. When you have marked all
payees you need for deletion, press the <Esc> key to exit. The system will prompt Are You Sure? Enter Y if you want to delete the records marked; otherwise, enter N.