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MONTH-END REPORTS TO GENERATE

If you use any of the following subsidiaries, it is important that the corresponding report(s) for each subsidiary be generated, reviewed and stored at this time.  When reviewing the reports, you should look for the following items:

·  Review the account balances for accuracy.
·  The grand total at the end of each sub-ledger report should equal to the subsidiary control account balance found in the general ledger. The control account is indicated in the report header and the current balance of the account can be determined by using the General Ledger Account Status program.
·  You should not see *** BALANCE ERROR *** under any sub-account. If you do, please contact a UDS support representative for further instructions.

Note: Once the month has been cleared, you will not be able to generate the following reports for the month being closed.

Report 1   Vendor Sub-ledger, option 1423
Report 2   Vendor Outstanding Bills Report, option 1511
Report 3   General Schedules Sub-ledger, option 1421
Report 4   General Schedule Statements (if needed for billing purposes), option 1451
Report 5   Construction Investment Sub-ledger (if applicable), option 1427
Report 6   Construction In Progress Report (if applicable), option 1467
Report 7   Sales Associate Sub-ledger, option 2411
Report 8   Sales Associate Statements, option 2555
Report 9   Escrow Sub-ledger, option 2415
Report 10 Coop Broker Sub-ledger, option 2423
Report 11 Coop Broker Statements, option 2457
Report 12 Referral Company Sub-ledger, option 2425
Report 13 Referral Company Statements, option 2455
Report 14 A/R Relocation Sub-ledger, option 2429
Report 15 A/R Relocation Statements, option 2459

 

MONTH-END HIGHLY RECOMMENDED REPORTS TO GENERATE

The reports shown in the section are recommended by UDS and should be included in your monthly closing routine.  However, the reports in this section do not have to be run prior to closing out the month.  They can be run at any time once you get the system operating in the next fiscal period (month).

Report 1   Financial Statements, option 1411
Report 2   General Ledger, option 1415
Report 3   Department Income/Expense Ledger, option 1419
Report 4   Check & Deposit Register, option 1457
Report 5   Active Listings Inventory, option 3411
Report 6   Expired Listings Inventory, option 3415
Report 7   Expiring Listings Inventory, option 3435
Report 8   Withdrawn Listings Inventory, option 3433
Report 9   Pending Sales Inventory, option 3415
Report 10 Kick-out Sales Inventory, option 3437
Report 11 Closed Sales Inventory, option 3451
Report 13 Ranking of Sales Associates, option 3541
Report 15 Performance Trend Analysis, option 3465
Report 16 Market Trend Analysis, option 3481

 

OPTIONAL/PERIODIC REPORTS

Report 1 Sales Associate YTD Statement of Activity, option 3445