The UDS Financial Management and Real Estate Back Office system has been designed to assist in the day to day operations of a real estate company's accounting operations as well as assist brokers and managers with useful and meaningful production reports to assure peak performance from their agents.
FINANCIAL MANAGEMENT
UDS' Financial Management module meets or exceeds nationally accepted standard accounting procedures and has the capability of handling up to nine (9) different company databases with each database holding up to nine thousand nine hundred ninety-nine (9999) profit centers. For further detail, the system can also sub-group the income and expense accounts into "projects". This will allow the tracking of income and expense generated from any common source shared by all departments, such as income generated from sub-divisions or development projects.
Key Benefits
Standard general ledger account format of 4 digits
Comprehensive Financial Statements including Balance Sheet, Consolidated and Department Income Statements, 6 department side by side comparison, Consolidated and Departmental prior 12 month comparison, pick and choose department consolidations, Project income statements
Company budgets for both current and future fiscal years
Multiple Accounting Periods allowing the entry to multiple months at a time
Two Fiscal Years Open At The Same Time allowing prior year adjusting entries once they have been received from the corporate accountant.
Cost Allocation Schedules allowing for the automatic disbursement of expenses to multiple departments based on a user defined formula.
Accounts Payable featuring term discounts, account history, auto check generation, and 1099 production
18 User Defined General Subsidiary Schedules to track notes payable, general accounts receivable, fixed assets, etc.
Comprehensive Payroll including 401K & Cafeteria plans, W2 printing a magnetic reporting to the Social Security Administration
Recurring Expenses reducing the amount of time it takes to process the same repetitious data each month.
Bank Reconciliation
Construction Investment allowing for the management and tracking of home building construction cost
Corporate Interface allowing for the consolidation of financial information between company databases
On-Screen Account Inquiries allowing for easy access to account information
Month End Reconciliation Transaction Ledgers allowing for a complete audit of the month's activity
- Magnetic Reporting of vendor 1099 and W2 Tax Forms To IRS
REAL ESTATE
United Data Systems' Real Estate Module manages sales associate accounting records as well as their production records. The module includes management reports showing sales trend information for in-house transactions.
Key Benefits
Sales Agent Commission and Expense Accounting including monthly statements, year-end reconciliation reports and 1099 printing
Comprehensive Commission Payroll System including per contract deductions and sales associate A/R deductions
Earnest Money Escrow Accounting for a complete audit of your buyer's funds held in escrow
Third Party Home Management (Relocation) to manage those vacant homes listed on the market requiring maintenance and up keep
Referral Company Accounting to track payments received and payments made to outside referral companies
Month End Reconciliation Transaction Ledgers allowing for a complete audit of the month's activity
On-Screen Account Inquiries for sales associates, escrow co-broker and referral companies providing instant access to the account information of each
Comprehensive Listing/Sales/Closed Transaction Information providing your brokers with a complete picture of their transaction inventory
Sales Analysis Reporting providing your brokers with the information they need to manage their sales staff
Sales Associate Statement of Monthly or Yearly Activity to assist your brokers in evaluating your sales associates productivity with the company
Ranking of Sales Agents to assist in the rewarding of your sales associates for a job well done
Goal and Performance Reporting to analyze the agent's preset goal versus their real world production
Daily Sales Bulletin to keep track of the latest additions and changes to the listing and sales data coming through the office
Market Trend Analysis to assist the decision makers on where to spend their advertising dollars
Performance Trend Analysis to analyze the cyclical nature of the sales cycle
Client Follow-up to maintain communications with your buyers and sellers
In-coming/Outgoing Referral Tracking providing valuable information on the referral companies that generate business for your company
Data extraction tools to assist in the production of mass form letters and labels to buyers and sellers
Magnetic Reporting of sales associate, co-broker, and referral company 1099 Forms To IRS
Franchise reporting to the following corporate brands
