NOTE:
If you would like UDS to file your return electronically, follow the information shown under the VIA Postal Mail or VIA E-mail sections. User's choosing this service are subject to the UDS filing fees shown under UDS Filing Fees.
VIA E-mail:
Attach the files shown in step 2 under “via postal mail” to the following e-mail address: support@udsnet.com. Please enter “Magnetic Media File” and the tax year in the subject line of your email.
VIA Postal Mail:
1. Insert a floppy diskette into your floppy drive (you may also burn the files to a CD – see Notes below for more info).
2. Obtain the UDSPC> prompt by clicking on the Command prompt icon at the top of your UDS menu screen (looks like a little black box next to the yellow folder icon). If this does not work, please consult a support representative for assistance:
For 1099's COPY DGL\IRSTAX.001 A: <Enter>
COPY DGL\MMyear.DAT A: <Enter> substituting the tax year you are sending in place of year.
COPY DGL\MMyear.VIX A: <Enter>
For W2's COPY DGL\W2REPO.DAT A: <Enter>
COPY DGL\W2year.DAT <Enter> substituting the tax year you are sending in place of year.
COPY DGL\W2year.VIX <Enter>
NOTES:
This command assumes your floppy drive is A:
You may also burn the DGL file folder located under the UDSPC directory onto a CD and send that in place of a floppy disk.
This will copy the file onto your floppy disk (or CD). Make sure you place a label on the floppy indicating your company name, tax identification number, the file(s) the floppy contains and the tax year.
3. Please mail or ship via certified receipt to:
United Data Systems, Inc.
205 Hudson Trace, Suite C
Augusta, GA 30907
Attn: Magnetic Media Filing
Self filers:
For 1099's, you must fill out Form 4804 Transmittal of Information Returns Reported Magnetically/Electronically. Instructions for filling out the form and mailing address can be found on the back of the form.
NOTE:
If you used UDS' transmitter number for filing purposes make sure you enter the following information on the form:
Box 3 30849
Box 4 United Data Systems, Inc.
Box 5 Zack Simons 706-733-5337
Box 6 Your name, company name and address
For W2's, you must fill out Form 6559 Transmitter Report and Summary of Magnetic Media. Instructions for filling out the form and mailing address can be found on the back of the form.
NOTE:
If you used UDS' transmitter number for filing purposes make sure you enter the following information on the form:
Box 1 United Data Systems, Inc. 205 Hudson Trace, Suite C Augusta, GA 30907
Box 2 581438740
Box 4 Zack Simons
Same address as Box 1
Box 5 706-733-5337
Deadlines For Sending Disk or E-mailing Files To UDS
NOTE:
All late fees will be based on the date the media is received in the UDS office.
· The deadline without incurring a late fee penalty is Feb 8th.
· If received between February 8th through the 15th, a 10% late fee will be imposed. If received between February 15th through the 22nd, a 25% late fee will be imposed.
· If received after February 22nd, a 50% late fee will be imposed.
UDS cannot receive the information any later than the 25th if the last day of the month falls on the weekend or the following Monday and no later than the 27th if the last day falls during the week.
UDS Filing Fees
$225.00 plus a $50.00 handling fee. Corrections made to tax file are $5.00 per correction.