Month-End Processing Guideline
PRE-CLOSING
Step 1 Make sure all work for the month for the month has been entered and updated
Step 2 Verify that the Report Date reflect the end of the month, option 4815
RECOMMENDED REPORTS TO GENERATE
The reports shown in the section are highly recommended by UDS and should be included in your monthly closing routine. Once the month has been cleared, you will not be able to re-generate them for the month being closed!!
Property General Ledger, option 4411
Property Owner Statements, option 4431
Property Financial Statements, option 4435
Tenant Rent Subsidiary, option 4415
Tenant Security Deposit Subsidiary, option 4419
Vendor Subsidiary, option 4423
Check & Deposit Register, option 4457
Management Agreement Expirations, option 4441
This report should be run at least 2 months ahead of the current month
Tenant Lease Expirations, option 4443
This report should be run at least 2 months ahead of the current month
OPTIONAL/PERIODIC REPORTS
Vendor Open Items, option 4425
Property Budget Statement, option 4429
Property Cash Flow Statement, option 4437
Property Occupancy, option 4439
Property Balance, option 4445
Tenant Balance, option 4447
Tenant History, option 4449
Tenant Profile, option 4451
Unit Vacancy, option 4459
Tenant Alert, option 4461
Source Transaction Journal, option 4491
Move-In/Move-Out, option 4525
Rent Roll, option 4527
Commission Report, option 4529
Late Charges Added, option 4531
Employee Data Sheet, option 4545
COMMERCIAL RELATED REPORTS TO BE CONSIDERED
Tenant Rent, option 4533
Tenant CAM, option 4535
Tenant Sales, option 4537
Tenant YTD Sales, option 4539
Sales History, option 4561
CLOSING THE MONTH
Step 1 Build Billing Cycle Control List (if applicable), option 4161
Step 2 Make A Monthly Backup Copy
Step 3 Change the System Status to Supervisor, option 4815
Step 4 Perform The Tenant/Vendor Month-End Clear, option 4381
Step 5 Perform The Owner Month-End Clear, option 4385
Step 6 In the PM System Dates File: option 4815
· Change System Status Back To User
· Update the Beginning of the Month Date to reflect the first of the current month
· Update the Posting and Report Date to reflect the current date
· Change the Current Posting Dates found in the Current Year Date tab to reflect the current month.
Step 7 Accrue Charges for the new month, option 4259